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Are there any noise restrictions at The Hartwood?
To ensure a comfortable and respectful environment for all our guests and neighbors, we do have general guidelines regarding amplified sound, especially as events continue into the evening. However, specific noise levels and times can depend on the type of event and the day of the week.
Can I bring my own catering to The Hartwood events?
To ensure the highest quality for all of our events, we do have a preferred list of caterers that we work with. These caterers are familiar with our venue and meet our standards for service and quality. To discuss catering options and how we can best accommodate your needs, please reach out to us directly so we can provide you with our catering list and discuss how we can create the perfect dining experience for your event.
What is the maximum guest capacity at The Hartwood?
Our venue is quite versatile and can accommodate different event sizes! For a seated reception, we can comfortably host around 200 guests. For events with more of a cocktail-style or less formal seating, we can sometimes accommodate slightly more. To give you the most accurate capacity information based on your specific event style and needs, please contact us – we'd be happy to discuss your guest list and how our space can work for you.
Are there any outdoor ceremony spaces at The Hartwood?
Yes, absolutely! We are delighted to offer beautiful outdoor ceremony spaces here at The Hartwood. Our 35-acre property provides a naturally picturesque setting for your vows. We have several options for outdoor ceremonies, each offering its own unique charm. We'd love to show you these spaces and help you choose the perfect one for your ceremony!
Is there a backup plan for outdoor events at The Hartwood?
Yes, definitely! We always have a backup plan in place for outdoor events. North Carolina weather can be unpredictable, so we are prepared! In case of inclement weather, we can seamlessly transition your ceremony or event to one of our elegant indoor structures. We want to ensure your event is beautiful and stress-free, regardless of the weather. We can discuss these backup options in more detail when you contact us.
Does The Hartwood offer all-inclusive wedding packages?
While we don't offer rigid, pre-set "all-inclusive" packages, we do strive to make the planning process as easy as possible for you! We offer a wide array of services that can be combined to create a customized wedding experience. From catering and floral design to other essential services, we can help you coordinate many aspects of your wedding. Let's talk about your vision and needs, and we can create a package that feels all-inclusive and perfectly tailored to your special day!
Can I have a morning or brunch wedding at The Hartwood?
Absolutely! We love the idea of morning or brunch weddings. The Hartwood is a beautiful setting for a daytime celebration, and a brunch wedding can be such a delightful and unique option. We are happy to discuss how we can create a wonderful morning or brunch wedding experience for you. Let's talk about your vision, and we can explore menu options and the perfect timing for your special day.
Does The Hartwood have an in-house wedding planner?
While we don't have dedicated "in-house wedding planners" in the traditional sense, The Hartwood team is made up of experienced wedding professionals who are passionate about helping you plan and execute your dream wedding! We provide comprehensive support and guidance throughout the planning process. We work closely with you on all the venue-related details and can offer recommendations for vendors and planning advice to ensure everything comes together beautifully. We are here to support you every step of the way!
What is the average cost of a wedding at The Hartwood?
Since each wedding at The Hartwood is personalized and unique, the cost can vary depending on your specific choices, guest count, and the services you select. While we don't publish an "average cost" because it's so dependent on individual preferences, we are happy to provide you with a custom quote based on your estimated guest count and desired services. The best way to get a clear idea of investment for your wedding is to reach out to us for a consultation. We can then discuss your priorities and give you a tailored estimate.
What types of decorations are allowed at The Hartwood?
We love to see how couples personalize The Hartwood to reflect their style! We are quite flexible with decorations and want you to create the wedding of your dreams. Generally, we allow various types of decorations, and we simply ask that decorations are set up and removed without causing damage to the venue. We can discuss specific decoration ideas you have in mind to ensure they align with our venue policies and enhance the beauty of The Hartwood. Let's talk about your décor vision!
Are rehearsal dinners offered at The Hartwood?
Yes, rehearsal dinners are definitely something we can accommodate at The Hartwood! It's a wonderful way to extend your wedding celebration and spend more time with your loved ones. We have spaces that are perfect for hosting a rehearsal dinner. We can discuss catering options and space availability for your rehearsal dinner when you contact us to discuss your wedding plans.
What amenities are included in the venue rental?
Our venue rental at The Hartwood is designed to be comprehensive and provide you with many of the essentials for your event! Generally, the rental includes access to our beautiful venue spaces – that's our three distinct structures and the surrounding 35-acre property. It also covers standard venue amenities such as tables, chairs, linens, and our basic setup and breakdown services. For a complete list of everything that's included in your specific rental, as amenities can be tailored depending on the event and package, please get in touch with us. We'd be happy to detail exactly what's provided as part of our venue rental.
Are there on-site accommodations for guests?
Currently, The Hartwood itself does not have on-site accommodations for overnight guests. However, we are conveniently located in Johnston County, just east of Raleigh, NC, which means there are a variety of hotels and lodging options nearby for your guests. We would be happy to provide you with a list of recommended hotels in the area that are close to The Hartwood for your guests' convenience.
Can we customize the wedding package at The Hartwood?
Absolutely, customization is at the heart of what we offer! We believe every wedding should be a unique reflection of the couple. While we don't have rigid, pre-set packages, we offer a range of services – from catering and floral design to photography and more – that you can mix and match to create your perfect wedding experience. We encourage you to discuss your vision with us, and we'll work closely with you to customize a package that fits your specific needs and desires.
What is the best season for outdoor events?
North Carolina is beautiful throughout much of the year, but many people find Spring and Fall to be particularly ideal for outdoor events at The Hartwood. In Spring (roughly April-May) and Fall (roughly September-October), the weather is typically mild and pleasant, with comfortable temperatures and beautiful natural scenery. Summer can also be lovely, though it tends to be warmer, and Winter can be crisp and beautiful, though cooler. The best season really depends on your personal preference! We host wonderful events year-round and can discuss the pros and cons of each season with you in relation to your event.
Is there parking available for wedding guests?
Yes, we have ample parking available on-site to comfortably accommodate your wedding guests. Parking is free and easily accessible at The Hartwood, making it convenient for your guests to arrive and depart.
How early can vendors arrive on the event day?
We understand that vendors need time to set up and prepare for your event! Vendor arrival times can be coordinated based on your specific event schedule and the vendors involved. Typically, we allow vendors to begin arriving a few hours prior to the event start time. We create a detailed timeline for each event, so we will work with you and your vendors to establish appropriate arrival windows that ensure smooth setup without feeling rushed. Let's discuss your vendor team and event timeline, and we can confirm specific arrival details.
Are pets allowed at The Hartwood events?
We are generally pet-friendly, and we especially love having pets be a part of outdoor ceremonies! To make sure everything goes smoothly and is comfortable for everyone, we do have a few guidelines for pets on site. If you're hoping to include your furry friend, please get in touch with us! We'd be happy to discuss our pet policies in detail and see how we can make it work perfectly for your event.
What is the cancellation policy for bookings?
Our cancellation policy details are provided within our event agreement. The specifics can vary a bit depending on how far in advance of your event date a cancellation is made. The best way to understand our exact cancellation policy is to request a copy of our event agreement or to speak with us directly. We'd be happy to walk you through all the details and answer any questions you have about our booking policies.
Can we see examples of past weddings at The Hartwood?
Yes, absolutely! We love to show off the beautiful weddings we've hosted. The best place to see photos and get inspiration from past weddings at The Hartwood is on our website. We have a dedicated gallery section where you can browse through images from real weddings and events. It's a great way to see how other couples have used our space and envision your own special day here.
Is there a sound system included at The Hartwood?
Yes, we do include a sound system as part of our venue rental! It's a basic system that works well for background music during dinner, for playing playlists, and for speeches or announcements. It's designed to be user-friendly and cover the main areas of our venue.
What is the backup venue for inclement weather?
We definitely have you prepared, whatever the weather may bring! At The Hartwood, we have three beautiful indoor structures that serve as fantastic backup options in case of rain or other less-than-ideal weather for your outdoor event. These aren't just any backup spaces – they are elegant, spacious, and full of charm, just like our outdoor areas. We can easily and seamlessly move your ceremony or reception indoors to one of these spaces, ensuring your event remains beautiful and on schedule, no matter what the skies are doing!
Is access to the kitchen included for caterers?
Yes, absolutely! We have a dedicated catering kitchen right here on-site at The Hartwood, and it is indeed included for your caterer to use. We want to make things as convenient as possible for your catering team so they can provide you with delicious food and excellent service. Our kitchen is designed to support professional catering operations.
Can we have a themed wedding at The Hartwood?
Absolutely, yes! We love it when couples get creative and bring their unique visions to life at The Hartwood! The beauty of our venue is its versatility – it can be a wonderful backdrop for so many different wedding themes. Whether you're dreaming of a rustic chic theme, a fairytale garden wedding, a vintage-inspired celebration, or something completely unique and personal to you, we are open and excited to discuss it!
How is the privacy managed during events?
When you book The Hartwood for your event, you receive exclusive use of our venue for your chosen time slot. This means that you and your guests will be the only event on-site, ensuring privacy from other events or outside parties. The entire 35-acre property becomes yours for your celebration!
What is the procedure for booking a tour?
Visit our website at The Hartwood Weddings & Events. You can find a contact form there to send us a message requesting a tour.
